Southwest's filing services that are second to none

Standard Services

File Room Assessment: Review and evaluate filing system. Improve your filing efficiency by determining what is best for your current needs. Survey and recommendation of space saving file equipment. (back to top)

Space Planning: Need more space? Let us show you how to properly utilize every foot of your existing file room. (back to top)

CAD Generated Computer Layouts: CAD trained designers will lay out your new file room. Custom design a shelving system to maximize filing space. (back to top)

Floor Load Consulting: When installing a Filing System, floor load is an issue that needs to be addressed. Our experienced engineering department can design around all types of floor conditions. ( (back to top)

Quotes: Free quotes for services and products. (back to top)

Installation: We install all equipment we sell. (back to top)

File Conversion Management Services: Record management professionals assisting your organization with file conversions, relocations, purging and all related file management activities. (back to top)

File Relocation: Move your filing system files from your old location to your new location. Ensure your critical records reach their destination safe and secure. (back to top)

Project Management: Need an expert to head up that large or difficult project? Our expertise will make your project a success. (back to top)

Off Site Archive Storage: Convenient and secure file storage and retrieval for infrequently accessed records. (back to top)

Filing Systems Maintenance: Maintenance of all types of shelving, rotary files and high density mobile filing systems. (back to top)

Workflow Consulting: Expert analysis and recommendations to streamline workflow and increase filing efficiency. (back to top)

Color Coding: Let us show you how to speed up your filing time by implementing alphabetic, numeric or terminal digit labeling systems for your files. (back to top)

Technology Services

EMR Solutions: SOS is the leading reseller of ChartWare, EMR. ChartWare has been providing EMR solutions for more than 20 years and has several hundred installations nationwide. ChartWare was designed by doctors to be used in their practice and is a best of breed EMR! (back to top)

Fusing Paper and Electronic Files: The day has come when paper and electronic files can exist in harmony within your office. Having trouble finding electronic documents, mail, spreadsheets, pictues, etc? Well then our software can help you! (back to top)

Document Imaging: SOS has the know how to put together an integrated document imaging and archiving solution to meet any businesses needs. We'll come and pick up your records, image them, and return them to you organized by client / patient on a CD / DVD Rom. (back to top)

Document and Records Management Software: Through the miracles of software and technology, we can offer you a solution that helps you manage your records and documents. They key features of this software is a retention scheduling component and workflow management. (back to top)

Bar Coding and Tracking:: Bar Coding your files is an excellent way to get better control over your paper based filing solution. This technology allows you to report on the locations of files, who has viewed them, who has them checked out, and if they are overdue. (back to top)

Radio Frequency Identification: RFID is the latest technology for tracking files in large file rooms. This up and coming technology actually tracks your charts throughout your office(s) without having to scan bar codes or manually track them. (back to top)

Web Technology for Records Management: Imaging to your local machine or enterprise based internet repository for electronic data storage, let us show you how to best manage a large volume of data. (back to top)

Document Scanning & Microfilming: Convert paper files to electronic images or microfilm. (back to top)